Monthly Archive for June, 2010

Google updates

Google Apps administrators can now manage multiple domains from one control panel in Google Apps. Users from different domains preserve their original email address, but all users are on the organization’s global address list, and calendars, docs and sites can be shared throughout the entire organization.

Editions included:
Premier and Education Editions

To Archive, Archive or Archive; That is the question!

At first it may seem rather confusing when talking about email archiving as we move to our new DMail system. That’s because the term Archive could actually refers to one of 3 types of mail archive. Let’s take a look at each type and try to clear this up.

GW Archive: This is the GroupWise archive. Currently all mail received in GroupWise is archived automatically and stored for two years. Typically your GroupWise inbox only has 90 days of active mail. If you want something older than 90 days (but under two years) you can find it using GW Archive. Beginning July 19th we will be on the DMail system. Your active mail (From April 19th forward) will be migrated to your DMail account. We will continue to maintain the GW Archive servers so older GroupWise mail can be retrieved from GW Archive if needed, just as you do now. This older mail will not be available in DMail. In addition, any eMail stored in the traditional Archive imbedded in the GroupWise client, which was replace by GW archive two years ago, will no longer be available.

Postini Archive: This is our new system archiving tool. All DU mail will be archived automatically in the Postini Archive and stored for 10 years. This archive is maintained for legal purposes and normally not accessed by end users.

DMail Archive: As a user you will see and Archive button in DMail. The DMail Archive removes the mail from your inbox, removing it from your normal views, but it is still accessible at any time using searches or by clicking the All Mail link. As a user, you will have full control over the mail you save and for as long as you want. If you want to save your selected mail for 10 years, you can do it as long as you have sufficient space. Labels (folders) can be created to help organize your mail, but you may find the search engine strong enough to make extensive label use unnecessary. The beautiful thing is you can do it the way you want.

So…Do I Archive, Archive or Archive? As you can see, that depends on what you want your Archive to be or not to be.

Where did I just save that file? Help me find my file!

      This happens more often than you may think. Here are some tips to help you locate the file you just saved or closed.
 
      Let’s say you are working in a program like Word or Excel. You can use the Office Button, then clicking on “Save As” will show the last location of the last file saved. 

      In GroupWise you may open files and start working on them, then forget to save them first to your home drive (U:).  If you have clicked save and then can’t find the file, it is because GroupWise has its own set of folders. 

      Let’s say you opened a file from GroupWise, worked on it, and then clicked “Save”.michelepost1

 
      But where was it saved to? You can’t find the file you made changes to!

      First, go to the Office button and click on “Save As” the window below pops up. Next, look at where the file was saved to; in a Temp folder named XPgrpwise.  

michelepost2
 
      You can avoid panic if you open the file from GroupWise and manually choose the location of where you want to save it.  

michelepost3
 
      Creating a folder on your U:\ drive and making a habit of saving your documents to the same folder can eliminate any stressful days  of “Where did I just save that file?”

Thanks,
Michele